BOARD MEETING MINUTES
August 18, 2016
Meeting was called to order at 5:00pm at R Property
Management, Inc. Office
Board of Directors Present: Ashley Johnson Ian Mathison Anjali
Savaria Chester Falterman
Roberts- R Property Management, Inc.
Property Management, Inc.
reviewed the financial statements and noted a full report with copies of checks and bank statements is mailed to the President . All confirmed to continue this process.
T. Roberts noted two homeowners have not paid for
2016. The one that has not paid for 2015 has a court date in August.
Roberts noted there is a water leak at the meter. Steve with R Property
Management, Chad with Landco and Randy with Murfreesboro Water & Sewer Department
met this week and noted the leak is in the HOA’s line and there is not a backflow preventer to prevent contamination in
the Murfreesboro water line.
cut the lines and capped this off. However, the HOA’s irrigation is run from
the community well. Therefore, to save an est. $40.11 each month this is to be
turned off. In the event the well runs dry this can be turned
back on once the leak is repaired and a backflow preventer is installed.
Motion: A. Johnson
to remove Mirabella HOA’s name from the Murfreesboro Water & Sewer meter.
by I. Mathison and carried without dissent.
Roberts noted Ogle’s Electric was advised of the light post down. They noted
this may be salvageable; however, they will have to wait until the rain stops
to make the repair.
Action Item: K. Roberts to follow up with Ogles.
Roberts noted Comcast was mailing the camera invoices to 0000 Pitts Lane (The
front gates). However, after multiple calls to Comcast this has finally been
Roberts noted Nationwide has been contacting a former homeowner, after being
advised in 2015 to mail all invoices to the managing agent. Nationwide has
corrected this error for all future billings.
next board meeting is set for September 2016 and future meetings will be set to
quarterly beginning January 2017.
Roberts noted Board members can document any votes with their opposition for
records. However, the board works off of a majority vote.
Roberts handed out the annual meeting notice for board members to view.
Action Item: K.
Roberts to make noted changes prior to mailing to all homeowners.
board of directors had an open discussion regarding the annual meeting. Board
members noted items that have been completed in 2016 and will present this to
all present along with the budget and financial updates.
Roberts submitted the RFP to paint the entrance gates. Board members had an
open discussion and noted the bids to be revised to compare the price of powder
coat and rustoleum paint.
Action Item: K.
Roberts to contact vendors for the revisions.
Roberts submitted the RFP for the front entrance stop sign. According to The
Very Idea the current sign is not incompliance with city codes due to its size.
Therefore, both bids show the price to replace as is and to replace to codes. .
Motion: I. Mathison
to approve the new stop sign installation that meets codes at The Very Idea.
by A. Johnson and carried without dissent.
Action Item: K. Roberts to contact The Very Idea and set up and installation ETA.
Roberts submitted the current proposals for the entrance sign repair. After
review of the entrance sign there is internal damages per each vendor. The
board had an open discussion and noted an engineer will need to review the sign
before any repairs can be made.
Action Item: K. Roberts to contact
USS Engineers to review and submit an engineer’s report.
recommended the board meeting minutes be placed on the community web-site, so
property owners can view the HOA’s status at any time. All board members were
Action Item: Board to
place minutes on the web-site after board approval.
adjourned at 6:30 PM
submitted by Community Association Manager, K. Roberts